UPDATE: December 2021
14th World Harp Congress Deadlines Extended to March 2022.
With so much uncertainty surrounding the pandemic in parts of the international community, we have today taken the decision to extend all our deadlines for confirming your participation in the 14th World Harp Congress, Cardiff, Wales in July 2022. We know that for many of our performers the thought of confirming international travel and accommodation is difficult at this time. To help we will be extending the deadlines we set for January until 5pm (GMT) on Tuesday 1st March 2022. We hope that by then many of these uncertainties will be resolved and that confidence will have returned to make safe travel possible again.
We have also created a short survey which we are asking all performers to complete to help us plan at this time. Please can all performers complete this by the end of January 2022. The survey has been emailed to all performers but can also be found here: https://forms.office.com/r/WfaC5bqdHp
14th World Harp Congress postponed until Summer 2022. Exclusive online event to take place in 2021.
Following our recent announcement postponing the 2020 and 2021 Congress, we are delighted to announce that the 14th World Harp Congress will now take place between Saturday 23rd and Thursday 28th July 2022. Delegate registration and the Exhibition will open on Friday 22nd July at the Royal Welsh College of Music and Drama. The following information has been collated and published to make the transition as smooth as possible for everyone involved:
First of all… Please update your links to our most up to date online resources.
All the information you need about the 2022 World Harp Congress will be available at its new home www.whc2022.wales.
Online in 2021
We are planning to broadcast a series of online performances and Cardiff World Harp Congress related content in the Summer of 2021 to whet your appetite. This content will be hosted on www.whc2021.wales Keep an eye on this website for updates about this exclusive content which will be free for all existing delegate ticket holders to enjoy online.
The whc2020.wales website will continue to carry this information and a link to the new sites. Facebook and Twitter accounts have simply been renamed to WHC2022 but if you were already following the WHC2020 and WHC2021 accounts you do not need to do anything to receive the 2022 news.
Delegate Passes: As a straight postponement of all events we are making all tickets and delegate passes already purchased for the 2020 event, eligible for transfer to the new dates in 2022. Single Day tickets will be eligible for the same day of the week, but we will allow you to transfer these to another day if you are unable to attend on the new date. Our Early Bird Ticket Discount Deadline has been extended until 1st April 2022 to allow time for everyone to make new plans before committing to new ticket purchases. Week long passes and single day tickets can be purchased at www.whc2022.wales.
Hotel Accommodation: Many of you have taken advantage of the Congress Hotel Booking site to get the best advance rates for your Cardiff Hotel Accommodation. The added benefits of this site is that no payment is taken until 7 days before the Congress. As such you will be able to either cancel your booking without incurring any cost or we can simply transfer your booking to the new site as soon as it is up and running. We anticipate this will be some time towards the end of 2020 but this is dependent on a large number of hotels that are already managing a number of similar booking transfers at this time. More information will be published on www.whc2022.wales as soon as it is ready.
Self-Catering Accommodation: Bookings for self-catering accommodation will automatically be transferred to the new dates. We will accept amendments with the same value (i.e. date changes) up to the 1st September 2021. The deadline for new bookings of self-catering accommodation has been extended until 1st April 2022 and you can still book and pay for your self-catering accommodation at www.whc2022.wales.
Public Tickets for Evening and other Public Events: All tickets sold for these events have been refunded by our partner venues but we hope you will still want to come to these events when they go back on sale on their revised dates. A full list of public events will be found at www.whc2022.wales as soon as tickets are available.
WHC Annual Membership: It is a condition for delegates to be members of The World Harp Congress. Memberships that have been purchased for the Calendar year 2020 will be extended to cover the Congress dates in 2022 but you are able and encouraged to purchase another full year’s membership if you wish to support this organisation in its work after the Congress event ends. More information on the different types of WHC Memberships can be found at www.worldharpcongress.com/membership
Performers: As performance contracts have already been issued for the 2020 and 2021 event dates we have decided to issue all new contracts for the 2022 congress to avoid any confusion. To not add unnecessary administration, we will not be issuing new contracts straight away. We plan to honour the existing day of the week, venue and time of the existing contracts in 2022 but we understand that some of you may want to play something new. Therefore, we will write to you all individually during September 2020 to outline the process for confirming your attendance, amending your programme content or changing the dates if and where required.
Key dates will be as follows:
01 July 2021 Deadline for requesting any changes to contracts
01 Sept 2021 New programme released and 2022 contracts issued
01 Dec 2021 Deadline for confirming new 2022 contracts.
Focus on Youth Performers: We will again be writing to you all individually during September 2020 to outline a new and exclusive online Focus on Youth series that will be broadcast in July 2021. This will form part of the online content that will be hosted at www.whc2021.wales between 22nd and 28th July 2021.
We will ask you to confirm your participation by 1st October 2020 and to let us have any proposed changes to your 2020 programme by 1st December 2020. You will be allowed to change up to half of your original 2020 programme subject to the approval of the Focus on Youth Committee. We will then ask you to record your own content with some guidance and support and upload this by 1st May 2021 so it can be prepared for broadcast to an exclusive audience online. You will then privately receive feedback from the Focus on Youth panel as you would have expected at the Congress.
Those of you who choose to perform will then be invited to play one piece in a new concert that will be added to the WHC2022 programme containing exclusively Focus on Youth performers from 2021. Additionally, those of you who are still eligible will be welcome to submit new applications to take part in a whole new cohort of Focus on Youth for the 2022 Congress in Cardiff. Applications for this will re-open when the new 2022 website goes live.
Exhibitors & Sponsors: All existing 2020/2021 Exhibition space, stands and room bookings will automatically transfer to the 2022 event, along with any advertising or sponsorship that has already been booked. As these bookings are still open the deadline has been extended until 1st April 2022. More information can be found at www.whc2022.wales.
Refunds: As a non-profit organisation, these unprecedented times will place unusual pressure on the administration of this event. We therefore request that you do not request refunds for tickets or bookings as this adds to the level of administration and ultimately the cost of the event. By rescheduling the event entirely in its current advertised format, we have made all purchases valid for the new event dates to remove the need for refunds completely. We appreciate that the rescheduling of the event is not always going to work for everyone. If this is you, then we would ask you to consider donating the cost of your tickets to support the future of this event and the valuable work the World Harp Congress carries out in developing the international role of the Harp. If however you do request a refund we will assess these requests on a case-by-case basis so please bear with us at this unusually busy time. Any refunds that are processed will be done so at the original point of sale and any amounts will be deducted by any fees charged to WHC2022 by the Card providers or Banks.
In the unlikely event that you would still like to request a refund, these should be directed as follows:
Delegate tickets and passes email firstname.lastname@example.org
WHC Annual Memberships email email@example.com
Self-catering accommodation email: firstname.lastname@example.org
Thank you for your support
We hope that you agree it is the right decision to put the safety of our staff, artists, volunteers and audiences first and this decision has not been taken easily. With over 200 individual Congress events and over 900 performers to reschedule we know this is going to be an enormous task and the implications of this situation have been impossible to predict and will be hard to manage. We are aware that the additional cost this will have to the World Harp Congress itself that many of you will have incurred your own costs as part of this unfolding virus and we hope that by making this decision in good time that you are able to re-arrange flights with airlines, hotels and transport companies and reschedule these into 2022 without losing money.
We thank you in advance for your help and continued support as we plan and deliver the 14th World Harp Congress 2022. We look forward to seeing you online in 2021 and welcoming you to Cardiff, Wales in July 2022.
The WHC2022 Team.